Event Grant Program: Host an Event in Tampa

Introduction | About the Tampa Downtown Partnership | Marketing and Publicity | Award Information |
What Can Funds Be Used For | EligibilityRestrictions | Instructions for Completing Application

 

Introduction:

Rock the Park was awarded more than $7,000 from the Downtown Tampa Events Grant Program.Tampa’s Downtown is quickly becoming a popular place to host an event or festival.  Events and festivals in Tampa consist of both large and small happenings attracting thousands of participants to Tampa’s urban core annually.  The Tampa Downtown Partnership initiated the Events Grant Program in order to encourage organizations to bring their events and festivals to downtown Tampa. 

Hosting an event or festival in Tampa’s Downtown makes for the perfect setting.  As Tampa becomes a more urban community, residents and visitors enjoy the dense surroundings only found in a downtown.  Nevertheless, holding an event or festival in downtown Tampa does present certain unique challenges.  These can include, but are not limited to:

  • Impact on Downtown Neighborhoods
  • Street closures and times
  • Vendors
  • Streetcar and other Transit coordination in certain areas of downtown
  • Public Restrooms Availability
  • Banners
  • Maintenance/ clean-up
  • Alcoholic beverage zoning issues

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About the Tampa Downtown Partnership:

The Tampa Downtown Partnership is a private, not-for-profit 501(c)(6) organization that administers the Special Services District (SSD) Program.  In addition to Tampa's Downtown Guides and Clean Team, the Tampa Downtown Partnership works to promote downtown through marketing, business development, transportation and beautification efforts. The Partnership has a long history of supporting downtown’s revitalization, a broad constituency, and strong relationships with many community stakeholders. 
 

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Marketing and Publicity:

The Tampa Downtown Partnership stands ready to assist with the marketing and awareness building of your event or festival in Tampa.  Assistance can include:

  • Host an event in Tampa on the water.Monday Morning Memo: A weekly newsletter sent to subscribers.  Monday Morning Memo is an excellent way to make people aware of your event as well as any temporary disruptions your event may cause on downtown residents, workers and visitors.
  • Downtown Traffic Alerts:  Sent out on an as needed basis, traffic alerts go directly to subscribers of the alerts service, as well, they are posted on the Partnership’s Web site, www.tampasdowntown.com.
  • Online Events Calendar:  Your event can be registered on the Partnership’s online events calendar.  The calendar allows viewers to read a description of your event, map its location and contact you for more details via a link to your Web site.
  • Tampa’s Downtown Guides and Clean Team: For an additional charge, Tampa's Downtown Guides and Clean Team are available to provide supplemental services for your event; from hospitality to maintenance and clean-up.  Find out more.
  • Social Media: The Partnership works to promote downtown Tampa through its Facebook, Twitter and YouTube pages.
  • Public Relations:  Full comprehensive promotion of your event is encouraged and is the responsibility of the promoter/organizer.  The Partnership may send out notices to the media of your event. 
     

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 Award Information
 
The Events Grant Program is administered on a reimbursement basis.  The funds will be provided to the organization upon presentation of receipts to the Tampa Downtown Partnership.  The maximum amount an event can receive, based on review and approval by the Special Services District (SSD) Advisory Committee, is 20% of the total event budget, with a maximum of $2,500.00 (for applicable expenses).  Funds from this program can be used for operational and/or marketing purposes only.  Applicants should be prepared, if requested, to make a presentation to the SSD Advisory Committee and/or sub-committee. Awards are considered on a “first-come, first-served” basis.  Approval can take up to 60 days from date of submission.

 
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What Can Funds Be Used For:

Downtown Tampa Parks are a great place to host an event or festival in Tampa.This program was developed to help event organizers fund the additional expenses that can be attached to an event held in downtown Tampa.  Host an event in Tampa and grant program funds can be applied to:

  • Marketing
  • Advertising
  • Rental of Facilities
  • City of Tampa Services
  • Rental of Equipment
  • Liability Insurance
  • Maintenance Services
     

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Eligibility
  
A. Event must take place within the Special Services District (see map)

Events and Festivals in Tampa must take place in the Special Service District to qualify for grant funding.

B. Event must take place between January 01, 2014 and January 31, 2015.
C. Event organizers must apply to the City of Tampa Special Events Department if the event is taking place on public property owned by the City of Tampa or will involve city services. Proof of acquisition of a City of Tampa permit is required.  City co-sponsorship is not required.
D. Event can be a new event or be an expansion of an existing event.
E. Event should help reinforce Tampa’s Downtown as a vibrant inclusive community.
F. Event must be open to the public.
G. Preference will be given to Not-For-Profit organizations as defined by Internal Revenue Service statute.
H. Event promoter must conform to the rules imposed by the City and market the event in a responsible manner.
I. Event must address at least one of the following components:

  • Support downtown’s merchants/restaurants, service providers, and/or entertainment venues.
  • Be family-oriented or attract daytime and/or early evening crowds.
  • Maintain and improve downtown Tampa’s traditionally convened events taking place within the Special Services District.
  • Promote the Arts.

J. Event organizers must have accountability and responsibility among the following: 

  • Management of the event.
  • Coordination with all affected property owners.
  • Coordinate with law enforcement to insure the public’s safety. 


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Restrictions:

There are certain expenses that are not reimbursable by the Event Grant Program.  These include:

  • If using City of Tampa property, a city permit must be on file prior to the event.  Please include a copy of this permit if it has already been processed by the City of Tampa.
  • Funds cannot be used for purchase of food or beverages.
  • Funds cannot be used for purchase of major equipment or fixed assets (capital items).
  • Funds cannot be used for paid salary for event organizers.


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Instructions for Completing Application:

  • Application must be legible and completed in full on the official application, not on a separate form (unless additional space for completion is necessary).  An online PDF copy of the application is available.  Visit the Tampa Downtown Partnership’s website,www.tampasdowntown.com and click on “The Partnership” and then “Services/Programs” to download the application.
  • Supporting documentation, such as marketing materials, is limited to five (5) pieces.
  • For items under Section G in the application:
     
    Expenditures listed in Section G must be described with enough detail to clearly explain what is being proposed. Include any supplies, equipment, professional services, postage, printing costs, training costs, and any other related expenses. it is important to list all of the proposed expenses, to include those which you want funded through the event grant. 
    Please be sure to provide quotes or other documentation to explain each line item.
    Do not include fixed assets in budget calculations.
    Copy of City of Tampa events application (when applicable).








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2014 Application

To review and complete your application, click here for a PDF copy.

Application Deadlines:

Event Grant Applications should be submitted to the Partnership no later than sixty (60) days prior to the event date in order to allow enough time for the approval process.  The following dates should be used as a timeline for event grant submissions.

Event Date: Event Grant Application Deadline:
January 1, 2014 - March 15, 2014
December 15, 2013
March 16, 2014 - April 15, 2014 January 16, 2014
April 16, 2014 - May 15, 2014 February 16, 2014
May 16, 2014 - June 15, 2014 March 16, 2014
June 16, 2014 - July 15, 2014 April 16, 2014
July 16, 2014 - August 15, 2014 May 16, 2014
August 16, 2014 - September 15, 2014 June 16, 2014
September 16, 2014 - October 15, 2014 July 16, 2014
October 16, 2014 - November 15, 2014 August 16, 2014
November 16, 2014 - December 15, 2014 September 16, 2014
December 16, 2014 - January 31, 2015 October 16, 2014

Events approved for the 2014 Event Grant Program must occur before January 31, 2015.  Dependent on available funds at the end of 2014, events taking place between January 1, 2015 - January 31, 2015 may be approved for allocation from the 2014 Event Grant Program. 

DELIVER APPLICATION TO:
Tampa Downtown Partnership
400 N. Ashley Drive, Suite 2125
Tampa, FL 33602

Or email to:

Lynda Remund at lremund@tampasdowntown.com

QUESTIONS:
Call 813.221.3686

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