USING THE PARTNERSHIP’S ONLINE EVENTS CALENDAR

Basic Event Criteria | Types of Events To List | Getting Started | Listing Your Event | Submitting an Event |
Approval of an Event | Promotional Banner Ads | FAQ

The Tampa Downtown Partnership’s online events calendar is designed to offer event organizers free marketing for their downtown event. 

Basic Event Criteria:

The calendar is available to anyone producing an event that meets these criteria:

• The event is open to anyone in the general public.
• The event takes place in downtown Tampa or the surrounding communities of Hyde Park, Davis Islands, Harbour Island, Ybor City or Tampa Heights.
• The activities taking place at the event do not violate any local, state or federal laws and have obtained all necessary permits.

Types of Events To List:

The online events calendar is an opportunity to list any event that is open to the general public.  Events can be free or have an admission fee.  Here is a list of the types of events that can be listed.  However, this is not a complete list:

Getting Started:

Registering your event is very simple.  If you have not already done so, you will need to begin by creating an account.  To create your account, click on the link below:

CLICK HERE

When creating your account, you will need to provide the following:

• Username
• Password
• Email address

Listing Your Event:

Once you have created your account, you can register your event(s) on the calendar.  You do this by clicking “Submit an Event.”

If you have already established an account, to log in go to this link:

CLICK HERE
 

Submitting an Event:

Once you have logged in with your username and password, you will want to complete all sections of the events submission form.

• Event Name:  list the name of your event
   
• Location: Select the location of your event by clicking on the drop down arrow on the right side of the box.  If your event’s location is not listed, you can select “other” as your event’s location.  The Tampa Downtown Partnership is able to correct event location listings or add event locations.  Call (813) 221-3686 to suggest an event location.
   
• Category:  Select a category that best fits your event by clicking on the drop down arrow to the right of the box.
   
• Dates:  Using the calendar box on the right side of each box, select the “from” or beginning dates of your event and the “to” or ending date of your event.
   
• Time:  Select the “from” or start time of your event and the “to” or end time of your event.
   
• Schedule:  Select the day(s) of the week your event will be taking place.  If your event takes place during the entire week, select “All” or if your event takes place Monday through Friday, select “Mon-Fri.”  For re-occurring events that take place on a monthly or annual basis, select the day(s) of the week and then select the appropriate bullet below the days of the week.
   
• Advanced Scheduling:  This tool allows you to select the frequency of your event or activity.  If you event takes place a specific day of the month, you will want to utilize this tool so your event is displayed only on those days of the events calendar.
   
• Short Description: Enter a short description about your event.  Short descriptions cannot exceed 130 characters including spacing between letters.
   
• Full Description:  Full descriptions can be as long as necessary.  You can copy and paste a description into this box from a word processing program.
   
• Image:  Use this box to upload a Jpeg image for your event.
   
• Submitted By:  Tell us who is submitting this event so we can contact that person if there are questions about the event(s) being submitted for approval.

Approval of an Event:

Once you have completed the events submission form, an email will be sent to Partnership staff for approval.  Events are approved within 24 to 48 hours.

Promotional Banner Ads on the Partnership Home Page:

You will notice on the home page of the www.tampasdowntown.com there are five rotating banners.  Throughout the year the Partnership offers promotional banner space to events at no charge.  If you have an event that you believe should be considered for banner space, contact Paul Ayres at (813) 221-3686.  Banner space is limited and is tracked by the Partnership.  Banners must be supplied by the event organizer to these specifications:

• Banners must by in Jpeg format designed as RBG
• Banner measurements are 710 (w) x 201 (h).
• Banner dpi is 72.
• Event organizer must supply a two sentence description of the event.  This description is subject to editing by Partnership staff.
• Event organizer must provide a website address to be linked to via the “Learn More” button.

FAQ:

Here are a few frequently asked questions:

Q:  Does it cost me anything to list an event on the Partnership’s event calendar?
A:  No.  Listing an event is free of charge.

Q:  Why can’t I list an event taking place outside of downtown or the surrounding communities listed?
A: The Partnership is limited to promoting events in the downtown area or the surrounding communities due to the funding of the organization.

Q: My event charges an admission.  I don't see where I can list this on the calendar.  What do I do?
A: If your event charges admission then you will want to mention these fees in the full description section of your listing.

Q:  My image that I loaded onto the events calendar is not showing up.
A:  Images must be in Jpeg format.  Please make sure that your image is in Jpeg format and not over 1 MB in size.

Q: My event has been approved, but I need to edit the listing.  What can I do?
A: Once you have submitted your event it cannot be changed.  All changes must be performed by Partnership staff.  Simply call (813) 221-3686 to report your edits or changes.  Staff is happy to assist you.

Q: My event has been cancelled.  How can I get it removed from the events calendar?
A: Simply call the Partnership and report that your event has been canceled.  When reporting your event as canceled, please tell us the last three numbers on your event's website listing.  This will help speed up the process of removing your event from the events calendar.  To reach the Tampa Downtown Partnership call (813) 221-3686.

Q: How does the Partnership let people know about the events calendar?
A: Throughout the year the Partnership promotes the events calendar in its weekly publications, and on its social networking sites.

Q: I completed all the steps listed, but I got an Error notice.  What can I do?
A: Call the Partnership at (813) 221-3686

For any additional questions you may have about the online events calendar, call (813) 221-3686.